Ayumi W

Human Resources Department

Marubeni Corporation • Tiempo parcial

Apr 2024 - Present • 2 yrs 2 mos

I handled local expense reimbursement for overseas expatriates and seconded employees (approximately 80 individuals in Europe, the Middle East, and Southeast Asia). Serving as the point of contact for assigned employees, I maintained daily communication via email, Teams, and phone calls to support smooth operational management. Additionally, I prepared documentation related to local tax payments, coordinated with local staff, and generated approximately 30 salary certificates per month. I shared information at weekly team meetings and participated in monthly departmental meetings. I also handled general administrative tasks including converting documents to PDF, storing originals in the warehouse, organizing files, arranging supplies, and handling mail for local companies. Furthermore, I contributed to operational improvements by participating in team meetings regarding the implementation of an expense reimbursement system. I was also responsible for training temporary staff through on-the-job training (OJT).

Human Resources and Labor Affairs

JERA Co.,Inc. • Tiempo parcial

Jul 2021 - Mar 2024 • 2 yrs 8 mos

I handled various administrative tasks related to overseas expatriates and seconded employees. This included arranging and managing overseas insurance, verifying overseas business trip expenses (approximately 100 cases per month), processing local expense reimbursements for overseas expatriates and seconded employees (approximately 100 cases per month), and handling invoices (approximately 30 cases per month). Additionally, I created invoices for local (overseas) companies, confirmed payment status, prepared local tax-related documentation, and handled payroll-related tasks for overseas expatriates and seconded employees. Furthermore, I participated in business improvement projects, including the introduction and operation of an overseas safety confirmation system, overseas business trip contract management and related system implementation support, and preparing documentation and conducting trial operations for outsourcing expense settlement tasks. Additionally, I handled general administrative duties including equipment procurement, file organization, mail handling for local companies, and attendance management for domestic employees on assignment (approximately 300 employees per month). I also trained temporary staff through on-the-job training (OJT).

Executive Secretary

Tachibana Co.,Ltd. • Tiempo completo

Mar 2007 - Jul 2021 • 14 yrs 4 mos

I handled secretarial duties including schedule management for executives and managers, business trip arrangements (accompanying as needed), meal arrangements, and handling visitors and phone calls. I prepared meeting materials, drafted minutes, managed meetings, and coordinated schedules to support smooth communication and workflow. I handled seasonal gift arrangements and congratulatory/condolence messages for clients and stakeholders. My diverse responsibilities included drafting management plans, preparing and executing management plan presentation parties (for approximately 600 attendees), coordinating commercial filming, and assisting with annual new employee training programs.